Staff Development Assistant Job at UNEP, Kenya

April 24, 2017 by Stuffzoom

Filed under Jobs, Jobs in Kenya

Last modified April 24, 2017

This post is located in the Talent Management Centre (TMC), Human Resources Management Service (HRMS), Division of Administrative Services, UNON. Under the direct supervision of the Deputy Chief, TMC/HRMS, the incumbent is expected to perform a range of duties covering Enterprise Resource Planning (ERP) Systems mainstreaming/learning coordination, administration & logistical support for centrally coordinated programs, including Management Development Programme (MDP), performance management support, career support, Learning Management System (LMS) and other special projects.Within delegated authority and, with guidance from the Deputy Chief, Talent Management Centre, the Staff Development Assistant will be responsible for a variety of duties as detailed below:

Responsibilities

•Assists in organizing and coordinating competitive recruitment examinations
•Assists in recruitment of consultants
•Assists in the development of career development programme
•Assists in the organization and conduct of training courses and workshops
•Provides logistical and administrative support to trainers
•Provides assistance in support of planning and implementation of activities/processes for complex and broad training initiatives, such as needs assessment, compilation and assessment of data and follow-up
•Researches, compiles, analyses summaries and presents basic information/data on training programmes.
•Launches announcements of training courses, liaises with participants and follows up on training.
•Creates online surveys for needs assessments and evaluations
•Prepares power-point presentations for data collected in course evaluation surveys
•Compiles statistics on all training matters
•Assists in preparation of training presentations
•Monitors progress and effectiveness of training courses through feedback provided by participants
•Maintains training-related automated systems and applications including automated databases containing training-related statistics and prepares periodic reports.
•Produces and distributes course certificates
•Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
•Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
•Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in the UN ERP system (UMOJA); sets up and maintains files/records (electronic and paper) and requisitioning goods and services
•Prepares written response to queries concerning HR related matters.
•Trains and provides supervision to new and lower-level staff in the unit.
•Performs other related duties as required.

Competencies

Professionalism:
Knowledge of human resources policies, procedures and practices and ability to interpret and apply then in an organizational setting; demonstrates use of initiative and make appropriate linkages in work requirements and anticipates next steps; show pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation:
Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent. Candidates must have passed the United Nations. Administrative Support Assessment Test (ASAT) or the Global General Service Test GGST) at Headquarters or at Offices Away from Headquarters (OAHs). Knowledge of policies and regulations of the United Nations pertaining to administration, human resources, and staff development is an asset. Knowledge of UN ERP systems (Umoja), Oracle based learning management system (INSPIRA) and People Soft HR reporting tool (HR Insight) is highly desirable.

Work Experience

Seven years of progressively responsible experience in the area of administration, human resources or related field is required. Experience in providing support, advice and/or guidance in application of UN rules and regulations covering career development, performance management, and/or entitlements, benefits and contract administration is desirable.

Languages

Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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