Logistics Officer Job Vacancy at WFP – World Food Programme

December 19, 2016 by Stuffzoom

Filed under Jobs, Jobs in Uganda, Un Jobs

Last modified December 19, 2016

The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predicatable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Smal Holder Farmers to Access Markets. WFP has operations in various parts of the Country. WFP cherishes and takes pride in fostering a working environment of high capacity, diversity and innovation. We are currently seeking experienced and creative applicants for the position of Logistics Officer (Supply Chain) to join our team.

JOB PURPOSE

Due to the increased level of refugee operations in the West Nile region, the Logistics Officer (Supply Chain) will provide technical supervision to the two Logistics Assistants within the region, provide operational support to the partners and retail traders including millers within the region.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
  2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
  3. Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
  4. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimize use of available funds.
  5. Guide support staff, acting as a point of referral and supporting them with analysis and queries.
  6. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
  7. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials).
  8. Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
  9. Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
  10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
  11. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
  12. Monitor and supervise the activities of the staff, tally clerks, security and casual laborers within the jurisdiction of Arua Area Office.
  13. Perform any other duties as may be assigned from time to time.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  •  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​
Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

STANDARD MINIMUM QUALIFICATIONS

  1. Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
  2. At least five  years of relevant job related experience in logistics, supply chain management or transport business sector gained from a reputable institution
  3. Experience coordinating service providers’ contract execution.
  4. Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
  5. Experience in evaluating offers and writing proposals.
  6. Experience in report writing.

DEADLINE FOR APPLICATIONS

23rd December 2016

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