Ajira Mpya 2017, Operations Administrator, Arusha, Tanzania

February 28, 2017 by Stuffzoom

Filed under Jobs, Jobs in Tanzania

Last modified February 28, 2017

The Operations Administrator will work as part of a team within a Business Unit coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, volunteer programs, etc.

ESSENTIAL FUNCTIONS

The Operations Administrator will work towards meeting the strategic priorities of the program by implementing tactics for approved plans, and completing day-to-day tasks and activities. S/he may be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. S/he may assist with the recruitment, training, and recognition of program volunteers, and may direct the activities of volunteers. In addition, the Operations Administrator may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports and forecasts, and monitoring and preparing budgets. S/he will respond to inquiries about program activities, create program materials, and draft correspondence. S/he is well versed in the systems and resources utilized by the team in order to execute assigned tasks. S/he will maintain, track and research data, produce and review reports, and perform program analysis. The Operations Administrator provides guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. S/he will provide support and targeted training related to the functional area of the team. S/he will implement processes and practices in order to improve effectiveness. The Operations Administrator will communicate with staff in various programs across the Conservancy; as well as with donors, volunteers, vendors, and business relations. S/he will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

RESPONSIBILITIES AND SCOPE

  • Act independently on assigned tasks and exercise independent judgment based on analysis and experience.
  • Coordinate projects with several variables, work within a defined timeline and budget.
  • Demonstrate sensitivity in handling confidential information.
  • Duties may require non-routine analysis, research and follow-through.
  • Ensure compliance with TNC policies and procedures, and external (donor/legal/IRS) requirements.
  • Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
  • May act as a resource to others to solve problems and act in supervisor’s stead when instructed.
  • May supervise administrative and/or volunteer staff, responsibility includes training and professional development.
  • Provide input through project teams for the improvement of existing programs.
  • Refer difficult questions and unusual problems to supervisor.
  • Travel and work flexible hours as needed.
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
  • Work is diversified and may not always fall under established practices and guidelines.
  • Work within scope of program’s strategic goals.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree and 2 years experience or equivalent combination.
  • Experience coordinating administrative processes.
  • Experience generating reports and interpreting data.
  • Experience in business writing, editing, and proofreading.
  • Experience organizing time and managing diverse activities to meet deadlines.
  • Experience working across teams and communicating with a wide range of people.

PREFERRED QUALIFICATIONS

  • Ability to analyze information for the purpose of coordinating and planning activities, and solving problems.
  • Ability to use existing technology to achieve desired results.
  • Excellent “customer service” skills and focus.
  • Experience interpreting guidelines to achieve desired results.
  • Knowledge of current trends in specific field.
  • Strong organization skills, accuracy, and attention to detail.

HOW TO APPLY

To apply to position number 45221, submit resume or CV (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on March 6, 2017.

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of *The Nature Conservancy’s background screening process.*

READ MORE AND APPLY

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